What is a shared folder?
A shared folder is a folder in online storage that other people can open, and depending on their permission, also add to or change. It replaces sending copies with granting access to one current version.
How it differs from sending a file
| Sending a file | Shared folder | |
|---|---|---|
| Number of copies | One per recipient | One, shared |
| Updating content | Send again | Replace in place |
| Who has access later | Everyone who got a copy | Only those with permission |
| Withdrawing access | Not possible | Change the permission |
| Best for | One-off delivery | Ongoing work |
Permission levels
Read only
The person can open and download the content but cannot change it. Suitable for clients and for reference material.
Read and write
The person can also add and modify content. Suitable for project teams and for collecting material from contributors.
Typical uses
- a folder per client, holding everything delivered so far
- a collection folder where external contributors upload
- a project folder for a team working on the same material
- a reference folder with brand assets or templates
Practical notes
Changes appear immediately, and notifications can inform the team when content changes, which removes the need to announce every update.
On MyAirBridge, shared folders and permission settings are available on paid plans, with storage from 200 GB on Basic to unlimited on Enterprise.
FAQ
What is the advantage of a shared folder over sending files?
There is one current version instead of copies, updates do not require resending, and access can be withdrawn later.
Can someone upload into my folder without an account?
Yes. A folder shared with write access allows others to upload into it.
Can I limit someone to viewing only?
Yes. Read-only access allows opening and downloading but not changing the content.
Summary
A shared folder replaces distributing copies with granting access, so the team and the client always see the current version. Read-only and read and write permissions decide who merely consumes the material and who contributes to it.