How to share files with a team
Sharing files with a team works best through shared folders with defined permissions, rather than sending copies to each person. Everyone then works with the same current version instead of chasing attachments.
Setting it up
- Create a folder structure that matches your projects or clients.
- Add team members to the account.
- Share each folder with the people who need it.
- Give read-only access to those who only consume the material, and read and write access to those who contribute.
- Enable notifications so the team sees when content changes.
Shared folders, team members, and permission settings are available on MyAirBridge paid plans.
Why copies cause problems
- several versions of the same file circulate at once
- nobody is certain which one is final
- storage fills with duplicates
- people who joined later never received the original
- leavers keep copies that cannot be withdrawn
A shared folder removes all of these, because there is one copy and access is granted rather than distributed.
Permissions in practice
| Role | Suggested access |
|---|---|
| Project team | Read and write |
| Client | Read only, or write into a dedicated upload folder |
| External contributor | Write into one folder, no access to the rest |
| Management | Read only |
Administration
On the Enterprise plan, storage capacity can be distributed among team members according to need, and access can be activated or deactivated centrally, which matters when people join or leave.
Because everything runs in the browser, distributed teams work with the same storage without installing software or synchronising local copies.
FAQ
How do several people work with the same files?
Through a shared folder with permissions, so everyone accesses one copy instead of receiving duplicates.
Can I give someone access to only one folder?
Yes. Folders are shared individually, and access can be read-only or read and write.
What happens when someone leaves the team?
Their access can be deactivated centrally, which is not possible once files have been distributed as copies.
Summary
Team file sharing should be based on shared folders with explicit permissions rather than distributing copies. That keeps one current version, controls who can contribute, and allows access to be withdrawn when people leave.